Registration is closed for 2024. Online: Visit this link to sign up today! By Phone: Call our Inspired Service Team at 800-999-4332, ext. 7; Outside the U.S. and Canada: 858-535-8979, ext. 7. 7:00am-5:00pm Pacific Time, Monday-Friday.

Where does this event take place?

Event check-in and registration, the IDEA World Fitness & Nutrition Expo and most educational sessions will take place at the Los Angeles Convention Center, West Hall. The host hotel and select educational sessions are at the JW Marriott at L.A. Live.

Please check-in at the Los Angeles Convention Center, West Hall, located at 1201 S. Figueroa St. Los Angeles, CA 90015.

Where does the IDEA World Fitness & Nutrition Expo take place?

The IDEA World Fitness & Nutrition Expo will be held at the Los Angeles Convention Center, West Hall, located at 1201 S. Figueroa St. Los Angeles, CA 90015.

What are the Attendee Registration hours for questions/assistance?

Wednesday, July 10: 7:30am - 5:30pm Thursday, July 11: 6:30am - 6:00pm Friday, July 12: 7:00am - 6:00pm Saturday, July 13: 7:00am - 6:30pm Sunday, July 14: 7:30am – 10:00am

Is IDEA World available to non-IDEA members?

IDEA members will always receive the best pricing. If you would like to attend IDEA World and are not currently an IDEA member, we have created bundle pricing. This includes a 1-year IDEA Pro membership and registration to IDEA World for one convenient price. Other great benefits of being a member can be found here.

Will there be an IDEA World Club & Studio Summit

IDEA World Club & Studio Summit will not be a standalone event in 2024. Club & Studio sessions will be a track on the IDEA World program that is open to all paid attendees. If you are a Club & Studio owner or manager interested in attending, please register as an IDEA World attendee, and select the sessions within the Club & Studio track. In addition, there will be a Club & Studio pre-event intensive geared toward Club & Studio owners.

Will there be an IDEA World Nutrition & Behavior Change Summit

IDEA World Nutrition & Behavior Change Summit will not be a stand-alone event in 2024. Nutrition & Behavior Change sessions will be a track on the IDEA World program that is open to all paid attendees. If you are a nutritionist or dietitian interested in attending, please register as an IDEA World attendee, and select the sessions within the Nutrition & Behavior Change track.

Can people bring in their own equipment to use/demonstrate in sessions when working out?

No. Due to safety concerns, we cannot allow any other type of equipment (wearable, portable) other than the equipment that IDEA has provided in the conference session(s).

Interested in joining the IDEA Support Squad?

Being a Support Squad member is a fantastic opportunity to be involved behind the scenes, make life-long friends and Inspire the World to Fitness! If you’re reading this you must already know the reputation IDEA has for hosting the most energetic, thought-provoking and cutting-edge events in the industry. Space is limited for this exclusive group. Please check back soon for the Support Squad application form. To learn more about the benefits of joining this program, please email Steffi Habermann at shabermann@ideafit.com.

Once on-site, you will want to make sure you have your registration confirmation, picture ID, a printed copy of session handouts, water (bring a bottle and refill it at the water stations), snacks, a sweatshirt (sometimes the rooms get a little cool, especially after some exercise), a yoga mat (for mind/body sessions), a notepad and a pen or pencil and business cards for networking.

Are there places to change and/or shower between classes?

Unfortunately, other than your hotel room, there are no shower facilities available to attendees in the hotel or convention center. Restroom facilities throughout the venue can be used for changing clothes, if needed.

Will handouts be available for event sessions?

Session handouts will not be available at the event. Attendees should print the handouts they need. Session handouts will be available to print at least 2 weeks prior to the event. If you decide to change sessions on-site, session handouts can be found in the event app.

How do I get CECs for the sessions I attend?

Your proof of attendance and CEC credits are on your CEC certificate, which will be emailed to you at the conclusion of the event. The certificate will populate with the sessions selected during the registration process. You will receive communication on how to change/select sessions leading up to the event.

Which certification agencies offer CECs for this event?

IDEA will petition most certifying agencies for event CECs including ACE, ACSM, AFAA, NASM, NESTA and more. Once CECs have been approved, they will be listed in the session descriptions.

How many CECs can I earn at the event?

You can earn up to 26 CEC hours by attending the full event. Receive up to 8 more if you attend a Pre or Post-Event Intensive session. That’s enough credits for your certification renewal! (Please check with your specific certification agency for their renewal criteria).

What do I do if zero credits are assigned to my scheduled session?

CECs are assigned by the certification agency, not IDEA. Certification agencies base credits on the education provided and presenter qualifications. If you would like to attend a different session that is offering CEC credit, simply make the change online to your schedule prior to attending the event, or to make changes to your schedule on-site, visit Attendee Registration.

How many CECs are offered for each session?

Generally, you’ll receive one CEC per contact hour for workshops and lectures. If you attend a 2-hour workshop, you’ll receive up to 2 credit hours. We are in the process of getting approvals from each of the agencies above and will post the credits as soon as they are available. That way you’ll know exactly how many credits the sessions you are interested in attending are approved for.

Do I get CECs for completing the Pre or Post-Event Intensive?

Yes, at the end of the Intensive session you’ll receive a Certificate of Completion that will include the number of CECs for attending. Make a copy for your records and send a copy to your certification agency.

What is the age you need to be in order to attend/register for the IDEA World?

In response to attendee requests and to preserve the educational atmosphere of the event, children under the age of 18 are not allowed in sessions, even to observe. The IDEA Career Discovery Program brings students between the ages of 14-18 who are interested in becoming fitness pros to participate and learn at IDEA World. Please check back soon for the application form.

What is your policy on service animals?

If you require an Emotion Support Animal (ESA) please contact IDEA prior to arriving to the event. IDEA will require current documentation (not more than one year old) on letterhead from a licensed mental health professional stating (1) the attendee has a mental health-related disability listed in the Diagnostic and Statistical Manual of Mental Disorders (DSM IV); (2) having the animal accompany the attendee is necessary to the attendee’s mental health or treatment; (3) the individual providing the assessment of the attendee is a licensed mental health professional and the attendee is under his/her professional care; and (4) the date and type of the mental health professional’s license and the state or other jurisdiction in which it was issued. This documentation may be required as a condition of permitting ESA’s to accompany attendees. Under the Americans With Disabilities Act, ESA’s are not given the same rights and exemptions as Service Animals and approval of ESA’s in public areas and businesses are at the discretion of those entities. If prior approval is not given by IDEA, attendees will be asked to remove the ESA from the event.

What is the IDEA Cancellation Policy?

Cancellations on or before June 12, 2024 will be refunded in full (less a $100 processing fee). Cancellations received after June 12, 2024 will be issued an open credit, in the full amount of your purchase that can be used toward a future IDEA event. Open credits issued will expire on December 31 of the following calendar year. *IDEAfit membership fees purchased as part of a bundle package are non-refundable. We’ve made it easier to switch names on event registrations at no charge. If you can’t make it, you may send a colleague in your place by contacting Inspired Service at least 7 days prior to the event (switches are subject to a fee increase based on member status). Contact Inspired Service for further assistance at 858-535-8979, ext. 7, or email at inspiredservice@ideafit.com. IDEA Health & Fitness Association is not responsible for any loss or damage as a result of a substitution, alteration or cancellation/postponement of an event. IDEA shall assume no liability whatsoever in the event this conference is canceled, rescheduled or postponed due to a fortuitous event, act of God, unforeseen occurrence or any other event that renders performance of this conference impracticable, illegal or impossible. For purposes of this clause, a fortuitous event shall include, but not be limited to: war, fire, labor strike, extreme weather or other emergency.

Will there be a virtual offering for IDEA World Convention?

Some sessions will be recorded and available post-event for IDEA members through the Video Library at www.ideafit.com . There will not be a “live” virtual offering for this event.

Exhibitor FAQs

What comes with my booth?

8’ high back wall drape
3’ high side rail drape
(1) 6’x30” blue skirted table
(2) contour chairs
(1) wastebasket
(1) 7”x44” ID sign.

What are the set-up days, show-dates, and dismantle dates?

Exhibit Show Schedule

Wednesday, July 10: Exhibitor Move-in 8:00am - 5:00pm

Thursday, July 11: Exhibitor Move-in 8:00am - 5:00pm

Friday, July 12: Show Hours 11:30am - 5:00pm; Unopposed by sessions (busiest time): 11:30am - 2:30pm

Saturday, July 13: Show Hours 10:00am - 5:00pm; Unopposed by sessions (busiest time): 11:30am - 2:30pm

Saturday, July 13: Exhibitor Move-out 5:00pm - 9:00pm

Sunday, July 14: Exhibitor Move-out 8:00am - 3:00pm

PLEASE NOTE:

Exhibits may not be dismantled prior to 5:00pm on Saturday, July 13.
All exhibits must be dismantled and removed by 3:00pm on Sunday, July 14

Are the show days shortened?

We moved to a two-day exhibit hall starting in 2019. The Expo is open Friday and Saturday, July 12-13. We added more open hours to the expo hall, and we added more unopposed hours to the schedule (time attendees aren’t in sessions). So, there will still be the same number of hours for attendees to visit your booth – just better organized. This way, it maximizes your investment by cutting down on some external costs like hotel room nights, and staff costs.

How does lead scanning work through the IDEA Fitness Events App?

First, you must ensure you have purchased the lead scanning function. If you haven't, you may do so by contacting Vivian Griggs at vgriggs@ideafit.com.

To use Lead Scanning, you will need to download an App that will be sent to you after purchase and prior to the event. A lead scanning license can only be used on one device. You may purchase multiple licenses if necessary.

Administrator(s) will have access to a detailed list of all scanned leads. The lead report will provide you with real-time data on name, email, scanner (who from your company scanned that lead), phone*, title* and company*.

*Denotes that these items are provided if available, as some leads may opt out of providing this information.

How do I accept Purchases?

Most of our current exhibitors use these methods: credit card, Square Inc., cash, check, etc.

Do I need a tax permit for selling?

The state of California mandates that all exhibitors who are selling merchandise in California hold a seller’s permit and pay tax on tangible goods sold. Please add the location of our event to your already existing state of California seller's permit for the month goods were sold.

If you do not have a California sellers permit you can complete the Collection Certificate found in the Exhibitor Kit, along with a total cost of goods sold and a check for the taxable rate on those goods to IDEA Health & Fitness at the close of the show. Certificates and checks will need to be turned into the RPMXPO service desk before you depart Los Angeles.

Am I allowed to sample nutrition products from my booth?

You are permitted to sample food products sized (2 oz. or less) or beverage products sized 4 oz. or less (non-alcoholic only).

Larger samples can be handed out for a cost. Please see your exhibitor kit for details.

Certain health requirements must be met for you to sample food or beverage products at the IDEA World Fitness & Nutrition Expo.

If you plan on sampling food in any size, please complete the sampling forms in the Exhibitor Kit and return them to Levy Catering.

NOTE: If you will be handling food or beverages (taking the items out of their original wrapping), you need a hand washing station.

How much product should I bring with me to the show?

We are expecting thousands of fitness professionals. Review the busiest expo hours above when planning for the largest crowds. Typically, Saturday brings more consumers than Friday. Please keep in mind the shipping and material handling fees. Full details on material handling and shipping options can be found in the Exhibitor Kit.

Where do I store everything during the show? Is there a cost to do that?

Our general services contractor, RPMXPO, will have Accessible Storage options for you on-site at the event. If needed, please complete the “Accessible Storage” order form in the Exhibitor Kit and return directly to them.

THE CHARGES FOR ACCESSIBLE STORAGE ARE AS FOLLOWS:

STORAGE CHARGE — $75.00 per 16 square feet per day (size of a 4’ x 4’ pallet)
LABOR CHARGE — 1/2-hour minimum labor charge per move, based on the rates set forth in this manual on the “Display Labor Order Form” ($134.50 per hour ST, $201.75 per hour OT

What are the union regulations?

THE FOLLOWING GUIDELINES APPLY IN THE LOS ANGELES CONVENTION CENTER.

We are certain you will appreciate knowing in advance that union labor may be required for certain aspects of your exhibit handling. To help you understand the jurisdiction that the various unions have, we ask that you read the following:

ELECTRICAL LABOR & PLUMBING

Responsible for assembly‚ installation and dismantling of anything that uses electricity as a source of power to the building electrical system. This includes electrical wiring, electrical signs, multiple TV connections, video recording using multiple video cameras‚ including camera operation‚ audio and lighting. Responsible for all plumbing supplies. This includes air, water, gas lines, tanks, and venting.

LABOR — UNION

The Union has jurisdiction for the operation of all material-handling equipment, all unloading and reloading, and the handling of empty containers. Exhibitors may unload their own vehicles provided they do not use any material handling equipment (forklifts, flatbeds, dollies, pallet jacks, etc.). For the efficiency of the trade show, an area will be set aside for these self-unloading exhibitors.

INSTALLATION & DISMANTLE LABOR — UNION

All hired labor must belong to the Local Union. Labor can be ordered in advance by returning the enclosed form, or on show site, at the RPMXPO Service Desk. Three options for installation and dismantle labor exist in Los Angeles. Labor may be performed by full-time employees of the exhibiting company; or hired through RPMXPO, the official general service contractor; or hired through an exhibitor appointed contractor that complies with the local union jurisdiction.

PLEASE NOTE: Please do not tip any employee. Do not give coffee breaks (union employees have a fifteen-minute paid break mid-morning and mid-afternoon). Any attempt by an employee to solicit a gratuity for any service should be reported immediately to RPMXPO and/or Exhibit Management. Union tipping is strongly discouraged and is not an accepted policy of any Official Service Supplier. If you encounter any difficulty with any laborer, or if you are not satisfied with the work performed, please bring this to the attention of RPMXPO. Please refrain from voicing complaints directly to union personnel. The person in charge of your exhibit should carefully inspect and sign all work order forms. If there are any questions about any bills, bring the bill to the appropriate Service Desk and discuss it with the person in charge prior to leaving show site.

How do I market my product/service pre, during, and post event to event attendees?

IDEA has many options to assist with your pre, during and post marketing efforts. Please contact Steve Roth (sroth@idefit.com) for more details.

How do I engage attendees at the event from my booth?

Attendees are there to shop and learn, so be sure to offer on-site discounts on your products/services. The most successful booths are interactive, drawing attendees into their booth to try out their product, taste their samples, or learn about their services, first-hand.

What are the Wi-Fi Options?

There are several wi-fi options on-site at the Los Angeles Convention Center. They are listed in the Exhibitor Kit. For questions regarding wireless services or any of the other wired Internet and telephone services they provide, please call Smart City at (888) 466-6911.

Is conference registration included in my booth purchase?

Conference registration is not included in your booth purchase. If you’d like to purchase a full conference registration, you can do so here.

Is there an exhibitor badge I can post on my website showing I'm exhibiting?

Yes, you can get the exhibitor badge here. (right click on the image to download.)

What hotels are within the IDEA World Health & Fitness room block?

The host hotel is the Sheraton Grand. You can book accommodations by clicking here. Neither IDEA nor its affiliates will contact you regarding booking hotel accommodations. If you receive these communications, please treat them as spam.

Is an electrical connection included in my booth?

Electricity is not included in the price of your booth, but you may order it through the Exhibitor Kit.

How do I maximize my trade show investment?

Planning your trade show marketing should start with objectives. So, before arriving on-site, during all your pre-event planning and preparations, determine what those objectives are and then put into place a system to quantify and measure the results.

Tips to Maximize Your Investment:

Pre-show: Pre-show marketing is a part of every successful trade show campaign. Never assume customers or prospects that are attending the trade show you’re marketing at will simply stop by. You must implement your pre-show marketing plan well in advance.

Build buzz via your social media channels, add information to your website about the upcoming trade show, send personalized emails to invite current customers and attract prospects to your booth, utilize pre-event sponsorships allowing promotion via the hosts’ marketing channels (email, event app posts, daily e-newsletter ads), include a special incentive: exclusive prize raffle for visitors, giveaway every day for those who provide you with their contact information, etc.

During-Show: Stand apart from other businesses next to you. According to the Center for Exhibition Industry Research (CEIR), the average visitor to a trade show booth is 5-15 minutes. That’s not much time to make a lasting impression or to close a sale before the person walks down to your competitor’s booth. So, have a high impact trade show display and lead generation tools in place such as scheduled demonstrations, contests, and raffle/drawings.

Select People who represent the company well to manage your booth:

-Someone who is experienced with trade shows

-Someone who is engaging and inviting (people matter most - dynamic booth staff is a must)

Choose the people who know your product or service inside and out and know your event goals the best

Post-Show: Follow-up: Part of your planning before the show should be putting together a strategy for following up with your leads from the trade show.

Determine the staff and a process for following up with everyone immediately after the trade show instead of letting the connection go cold without follow up for weeks or months. Making follow-up a priority can pay off and cover the trade show investment with increased lead conversion and sales.

Can I purchase a list of IDEA members or attendees?

IDEA does not sell member or attendee contact information, but we do have options to send emails on your behalf. If you are interested in exploring this option, please contact Steve Roth (sroth@ideafit.com)

Neither IDEA nor any of its affiliates will contact you to purchase a contact list. If you receive one of these communications, please treat it as spam.

Do you have any examples of client success stories?

Yes, we have several testimonials from previous clients:

“The expo hall was busy non-stop the entire show. We love the excitement. My advice to new exhibitors is be prepared to interact with an engaged audience. These are very creative people at the top of their field, and they will stop, talk, workout and do business with you." — Fred Helm, VP Brand, Power Plate

“We were a startup last year. Now we’re in 17 countries and IDEA is a huge part of that. The show is so great this year. Non-stop. The floor is incredible. You can see every booth. The scope of products is amazing, nutrition, clothing, equipment and the sheer volume of interested shoppers." — Darya Bronston, Founder, Core Fitness Roller/Annovium

“The booth has been busy all day long; we’re selling a lot of products. We really want to be at the forefront of the mind of all fitness professionals and that’s why we keep coming back. IDEA is the best partner we can have." — Johnice Graham, Senior Marketing Manager, Reebok

"We are launching our brand in the US (from Australia) and we knew it was important to reach the key influencers at IDEA World. We’re so excited; we’ve already booked this same space for next year!" — Lorna Jane Clarkson, Founder, Lorna Jane Activewear